By 2026, the digitalisation of invoices will be mandatory for all B2B (business to business) companies subject to VAT*. Although there are still many uncertainties about its implementation, its primary objective is clear: to boost the competitiveness of French companies by enabling them to optimize their productivity and reduce their costs. But not only that! Indeed, the administration also sees it as an effective way to modernise the collection and control of VAT to fight against tax fraud. But in concrete terms, what does it mean for you?
The companies concerned will have to issue their invoices in a digital format and to deposit them in electronic format (online entry, or EDI on a public or private platform.
The latter will be responsible for transmitting the invoice in a digital format from the supplier to the customer and for transmitting the information relating to VAT (identification of the supplier and the customer, the amount of the transaction excluding VAT, the amount of VAT due, etc.) to the tax authorities, the Direction Générale des Finances Publiques (DGFiP).
This new system for sending invoices, known as the “Y” system, involves three players:
*A public billing portal: (PPF) that allows the sending and receiving of invoices. It centralises and transmits the data to the public authorities. It is the sole intermediary for the DGFiP.
*Private partner platforms, called PDP (plateformes de dématérialisation Partenaires) handle the sending and receiving of invoices as well as the transmission of VAT-related information to the public authorities (via the PPF).
Only the PDPs will be authorised to ensure the direct sending and receiving of invoices to the buyer.
*Digitisation operators (OD: opérateurs de dématérialisation): these operators offer dematerialization services for invoices but they are not registered by the PPF. They cannot transfer electronic invoices directly to their recipients but must go through the PPF.
Everyone is free to choose their platform according to their needs, their means and especially their preferences!
Of course, the public platform (PPF) is free of charge but its use remains limited and its service minimal.
Partner Digitalisation platforms (PDP) offer greater flexibility, monitoring and better management of documents that can be translated and transcribed into the required formats and standards.
EDiCSpro, your future PDP, offers you a quality service, adjustable according to your structure and your flows…. Traceability, archiving, and even implementation of “scenarios” that allow you to ensure the proper reception of your invoices to each recipient. Not to mention the sending of all data to the PPF for the tax authorities. In one click your invoices are sent, and the administrative burden related to VAT is processed!
The EDiCS solution is also a Documentary Hub, where you have a single place to send and consult all your contractual and commercial documents (invoices, delivery notes, reminders, letters, payslips, etc…). A portal available 24 hours a day, 7 days a week, which allows you to follow the sending of each document in real time. Thanks to the different statuses and information available, you have optimal traceability.
Personalised and regular reports are sent to you for a better management of the sent items.
Our team is at your disposal to answer all your questions and help you optimisze your company’s document logistics.
Before choosing your PDP, you must make sure that it is registere and listed in the PDP directory available on the PPF. Registration is subject to numerous conditions (in particular ISO27001 certification, compliance with the RGPD, compatibility with other platforms, links with the PPF…) guaranteeing the security of your data processing.
According to the official calendar provided by the government, companies willing to become a PDP will be able to apply in September 2023. A full audit will be carried out during 2024. EDiCS is already meeting the key requirements and is expected to formalize its registration in September 2023.